Hi! Long time member here, active cinematographer working mainly in Europe. I've been experimenting with different ways to organize prep work on my shoots (long form narrative stuff, cinema, drama series, etc), and I've become very happy with my current setup using Notion to distribute plans and ideas and encourage inter-departmental cooperation and discussions. So I wrote a blog post about it, detailing some of the flows and the philosophy behind it. I'd be honored if you'd like to have a look, and maybe even drop me some feedback. Currently working on turning this into a template that others can use and abuse.
https://johnerling.no/blog/2025/8/25/organizing-the-prep